Executive Assistant & Office/Events Coordinator

Elmsford, NY
Full Time
Mid Level
Why DLC?
DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.

What We Offer: 
  • Compensation and Benefits: 
    • Competitive pay 
    • 401K company match  
    • Medical, Dental, and Vision Insurance  
  • Work-Life Balance: 
    • Hybrid work model 
    • 20+ paid days off annually 
    • 13+ paid holidays in addition to PTO 
    • Paid parental leave 
  • Career Development: 
    • Industry-leading training and development 
    • Open door policy  
    • Industry trade shows and event access 
    • Mentorship program
The Executive Assistant & Office Operations and Events Coordinator provides executive, administrative support to the Managing Director, Portfolio Management and handles day-to-day office operations and plans and coordinates company-wide events.
Responsibilities:
  • Provide administrative support to Managing Director of Portfolio Management
    • Calendar management including scheduling meetings and ensuring MD of PM is available when others are trying to schedule
    • Prepare expense reports through Concur and submit timely for reimbursement
    • Book travel including flights, hotel, & secure any restaurant reservations
    • Assist in preparation of presentations (PowerPoint, Canva, etc.)
  • Handle all office management responsibilities
    • Oversee and maintain office operations
    • Handle onboarding logistics for new hires with direction from People department
    • Manage and maintain office supplies and inventory; order supplies/replacements as necessary
    • Serve as point of contact for all office-related inquiries
    • Liase with building management and vendors for office/equipment maintenance, repairs, etc.
    • Coordinate office moves across all DLC (and affiliate companies) offices
    • Oversee the management of office mail, deliveries, etc.
      • Coordinate mail and package delivery with FedEx and Pitney Bowes
    • Maintain a tidy, efficient, organized and safe office environment
      • Ensure compliance with office safety regulations
  • Plan, manage and execute all company-wide events, departmental events and industry events/conferences
    • Develop, manage and adhere to event budgets, ensuring cost-effective planning and execution
    • Coordinate event logistics including invitations, registration, accommodations, catering and transportation, if needed
    • Source and contract with vendors for catering, audiovisual equipment, décor, entertainment and other event services
    • Develop and adhere to detailed event timelines and schedules
Soft Skills/Behaviors:
  • Strong interpersonal and communication skills to build relationships both internally and externally
  • Strong organizational skills with the ability to multitask and manage competing priorities
  • Detail oriented, with the ability to anticipate needs and problem-solve quickly
  • Comfortable in a people-facing role and has a positive can-do attitude
  • High degree of professionalism, integrity and strong work ethic

Technical Skills:
  • 3-5 years of experience in executive, administrative support, office management and/or event coordination and planning
  • Proven ability to manage budgets, negotiate with vendors and coordinate logistics
  • Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
  • Proficient in additional presentation software (i.e. Canva)
The expected salary range for this position is between $75,000 and $85,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

About DLC:
Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.
 
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